Vasavi Prosoft Transcription Ltd. Phone System - Using the Dictation Server

To Record – Press 2

A tone will sound alerting you that recording has begun. The record function begins recording at the current position of the voice file so that it is important to be positioned at the end of a file when recording unless you wish to insert dictation.

To Pause – Press 4

Pausing dictation places the line in idle mode. When idle, a beep will sound periodically.
PLEASE NOTE: If the system remains in IDLE mode for longer than 5 minutes, your call will disconnect due to inactivity.

Play Back Recorded Dictation – Press 1

This function rewinds approximately one second and plays the dictation. To rewind further before playing back the dictation, use the REWIND function (3) or the BEGINNING OF FILE function (8).

Rewind (Review) – Press 3

This will rewind for 3 seconds and play back dictation. Press 3 repeatedly to rewind the desired amount.

Fast Forward – Press 7

Using this function advances the current position 3 seconds and continues playing the dictation.

Beginning of File – Press 8

To move to the beginning of the current dictation file. This is used before playing back the entire file.

End of File – Press 6

Used to move to the end of the current dictation file. It is important to move to the end of a file when appending dictation so that previous dictation is not overwritten.

Abort Job – Press 9

This aborts the current dictation file.

Save – Press 5

This will save the current dictation. It will then prompt you to save the job as normal priority dictation or “STAT” (high) priority dictation. Select the appropriate option to complete the job. Once dictation has been saved, it is ready to be transcribed and can no longer be retrieved by the dictator.